Notion

by Notion Labs Inc

Cloud Free Tier freemium API Available
Small BusinessNo-Code

All-in-one workspace with databases, automation, and API for knowledge management and lightweight workflows Notion is a connected workspace that combines documents, databases, wikis, and project management into a single platform. As of April 2026, Notion has surpassed 100 million users worldwide and is used by teams ranging from startups to Fortune 500 companies for internal knowledge management, task tracking, and collaborative documentation.

Performance Scores

6.9

5 rankings evaluated

Score range: 6.5 – 7.3

Key Facts

Key facts about Notion
AttributeValueAs ofSource
Users100M+ users as of 2024Jul 2026Notion blog — 100 million people now use Notion
Valuation$10B valuation, 2024Apr 2026Official Website
Funding$275M+ total fundingApr 2026Official Website
Founded2013Apr 2026Official Website
API LaunchNotion API launched 2021Jul 2026Notion release notes (May 13, 2021)
Automations LaunchNotion Automations launched 2023Jul 2026Notion Things coverage of database automations launch (Aug 30, 2023)
Free TierFree for individuals, limited blocks for teamsJul 2026Notion pricing page
Templates30,000+ templates in the Notion Marketplace (as of July 2026)Jul 2026Notion template gallery
AI FeaturesNotion AI bundled into Business and Enterprise plans (since May 2025); Free and Plus include a limited AI trial; custom Agents priced at $10 per 1,000 monthly Notion credits (as of July 2026)Jul 2026Notion pricing page
Database Features22 database property types, including relations, rollups, and formulas (per the Notion Help Center, as of July 2026)Jul 2026Notion Help Center — Database properties
Connected WorkspacesNo native cross-workspace database sharing as of July 2026; Notion sharing and permissions are scoped to a single workspaceJul 2026Notion Help Center — Sharing & permissions
SecuritySOC 2 Type II, SSO/SAML on EnterpriseApr 2026Official Website
MobileiOS and AndroidJul 2026Notion mobile page
Employees500+Apr 2026Official Website
HeadquartersSan Francisco, USAApr 2026Official Website

Strengths

  • Flexible database views (table, board, calendar, gallery)
  • Strong API for external integrations
  • Combines documentation with structured data
  • Flexible database backend for collected form data
  • Multiple third-party form integrations available
  • Combines form submissions with project documentation
  • Flexible databases connect docs, wikis, and projects in one workspace
  • Notion AI and AI Agents bundled into Business-plan pricing (2026)
  • Automations cover the common notify/update/create patterns
  • Database automations on free plan
  • Notion AI included
  • All-in-one workspace
  • Growing API ecosystem
  • Notion AI content generation
  • Database autofill
  • AI Q&A across workspace
  • Flexible block system

Limitations

  • No native formula support comparable to spreadsheets
  • Limited computation capabilities for large datasets
  • API rate limits restrict high-volume automation
  • No native form builder — requires third-party tools
  • API-dependent integrations may break on Notion updates
  • Limited automation capabilities without external tools
  • Automation depth trails dedicated PM platforms (no complex branching)
  • Structure is do-it-yourself; teams must design their own system
  • Limited native automation scope
  • Complex automations need external tools
  • Not a dedicated automation platform
  • AI focused on content not workflow orchestration
  • API required for complex automation

Based on evaluations in 5 rankings: Best Spreadsheet & Data Automation Tools 2026, Best Form Automation Tools 2026, Best Project Management Automation Tools in 2026, Best Automation Tools for Startups in 2026, Best AI-Powered Automation Tools in 2026

Pricing Plans

View official pricing →

Free

Free
  • Unlimited pages for individuals
  • 10 guests
  • Basic automations
  • 7-day page history
  • !Block limit for workspaces with 2+ members
  • !5 MB file uploads
  • !Notion AI limited to a trial
Get started →
As of Jul 2026 · Source

Plus

$12.00/mo

(or $10.00/yr)

$10/user/mo billed yearly

  • Unlimited blocks
  • Unlimited guests
  • 30-day page history
  • Custom automations
  • Unlimited file uploads
  • !Notion AI limited to a trial
Get started →
As of Jul 2026 · Source
Most Popular

Business

$24.00/mo

(or $20.00/yr)

$20/user/mo billed yearly

  • Full Notion AI: Agents, AI Meeting Notes, Enterprise Search
  • SAML SSO
  • Granular database permissions
  • 90-day page history
  • Private teamspaces
  • Bulk PDF export
Get started →
As of Jul 2026 · Source

Enterprise

Contact us

Custom pricing

  • Notion AI included, zero-data-retention option with LLM providers
  • Unlimited page history
  • Audit log
  • User provisioning (SCIM)
  • Advanced security controls
  • Dedicated customer success
Get started →
As of Jul 2026 · Source

About Notion

Notion is a connected workspace that combines documents, databases, wikis, and project management into a single platform. As of April 2026, Notion has surpassed 100 million users worldwide and is used by teams ranging from startups to Fortune 500 companies for internal knowledge management, task tracking, and collaborative documentation.

The Notion AI assistant, integrated directly into the workspace, provides writing assistance, summarization, autofill for database properties, and Q&A across a team's knowledge base. The Automations feature, launched in 2024, enables users to create database-triggered workflows including Slack notifications, status changes, property updates, and recurring tasks — all configured through a no-code interface within Notion itself.

Notion offers four pricing tiers as of April 2026: Free (personal use, unlimited pages, 5 MB file uploads), Plus at $10/seat/month (unlimited file uploads, 30-day version history, bulk export), Business at $18/seat/month (private teamspaces, advanced permissions, 90-day version history), and Enterprise with custom pricing (SAML SSO, audit log, advanced security controls). The Notion API allows developers to build integrations that read and write to Notion databases, enabling connections with tools such as Zapier, Make, Slack, GitHub, and custom internal systems.

Integrations (8)

Confluence api
Figma native
GitHub api
Google Drive native
Jira native
Make api
Slack native
Zapier api

Written & reviewed by Rafal Fila · Last updated: · Last verified:

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Questions About Notion

What are the best automation tools for solo founders in 2026?

Solo founders in 2026 get the most value from Zapier or Make (broad SaaS glue), n8n self-hosted (free, unlimited runs), Pipedream (generous free tier with code steps), Notion automations, and Lindy (AI agents for inbox and meetings; the alternative Relay.app shuts down September 2026). Free tiers cover most pre-revenue workflows.

What are the best workflow automation tools for technical writers in 2026?

Technical writers in 2026 typically combine Mintlify or ReadMe (docs-as-code platforms), n8n or Zapier (publishing automation), GitHub Actions (CI for docs), and Notion or Coda (drafting and review). The strongest setups treat docs as code with an automation layer for screenshots, link checks, and changelog publishing.

Rows vs Airtable: which one fits in 2026?

Rows was discontinued on 31 May 2026 after its acquisition by Superhuman, so this comparison is retained as a historical record; Airtable remains active. Rows was a spreadsheet with 50+ live data integrations and inline AI from $8/user/month; Airtable is a relational database with multiple views and native automations from $20/user/month, ideal for trackers and internal tools with linked records.

Can you use Notion as a CRM?

Yes. Notion can function as a lightweight CRM using databases for contacts, companies, and deals with linked relations, board views for pipeline stages, and automations for stage-change notifications. It suits teams under 20 people; it lacks email tracking, call logging, and sales forecasting found in dedicated CRMs.

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