What is Microsoft Power Automate?

Quick Answer: Microsoft Power Automate is a workflow automation platform that combines cloud-based automation, robotic process automation (RPA), and AI-powered process mining. It is part of the Microsoft Power Platform and includes over 1,000 pre-built connectors as of April 2026.

What Is Microsoft Power Automate?

Microsoft Power Automate (formerly Microsoft Flow) is a cloud-based automation service within the Microsoft Power Platform. Launched in 2016 and rebranded in 2019, it enables users to create automated workflows between applications and services. As of April 2026, Power Automate includes over 1,000 pre-built connectors and serves millions of users within the Microsoft ecosystem.

Types of Automation

Power Automate offers three main automation categories:

  • Cloud flows: Event-driven, scheduled, or instant workflows connecting cloud services (similar to Zapier or Make)
  • Desktop flows: Robotic process automation (RPA) for automating legacy applications, websites, and desktop software using UI recording and playback
  • Process mining: AI-driven analysis of business processes to identify bottlenecks and automation opportunities

Key Features

  • Visual flow designer: Drag-and-drop builder with conditions, loops, and parallel branches
  • AI Builder: Pre-built AI models for document processing, text recognition, and prediction
  • Approvals: Built-in approval workflows with Microsoft Teams integration
  • Dataverse integration: Native connectivity to Microsoft Dataverse for data storage
  • Copilot: Natural language flow creation using AI (describe a workflow in plain English)
  • Error handling: Try-catch-finally blocks, retry policies, and run history

Pricing (April 2026)

  • Included in Microsoft 365: Basic cloud flows with standard connectors (E3, E5, Business Basic/Standard/Premium)
  • Power Automate Premium: $15/user/month — premium connectors, attended desktop flows, AI Builder credits
  • Power Automate Process: $150/bot/month — unattended desktop flows (RPA bots)
  • Pay-as-you-go: Available for cloud flows at $0.60 per flow run with premium connectors

Microsoft Ecosystem Integration

Power Automate is deeply integrated with Microsoft 365, SharePoint, Teams, Dynamics 365, Azure, and Dataverse. Common automations include SharePoint document approvals, Teams notifications, Outlook email processing, and Excel data collection. It competes with Zapier and Make for cloud automation, and with UiPath and Automation Anywhere for desktop RPA.

Limitations

Power Automate works best within the Microsoft ecosystem. Connectors for non-Microsoft services exist but are sometimes less feature-rich than those from dedicated iPaaS platforms. Desktop flows require a Windows machine with Power Automate Desktop installed.

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Last updated: | By Rafal Fila

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